Let's bring this situation to the Lord in prayer, seeking His guidance and blessings for a peaceful and well-organized meeting.
Firstly, it's wonderful that this gathering is being held in Jesus' name, as it is only through His name that we have access to God's throne of grace. As the Scripture says, "For 'whoever will call on the name of the Lord will be saved.'" (Romans 10:13 WEB) and "There is salvation in none other, for neither is there any other name under heaven, that is given among men, through which we must be saved!" (Acts 4:12 WEB).
Let's pray:
Dear Heavenly Father,
We come before You in the name of Jesus Christ, thanking You for the fellowship and joy that comes from gathering together. We lift up this annual meeting and ask for Your blessings and guidance.
Lord, we pray for the preparations to go smoothly. "Don't be anxious for anything, but in everything by prayer and petition with thanksgiving, let your requests be made known to God." (Philippians 4:6 WEB). We ask that the food preparation be quick and efficient, with no delays. Grant those who are preparing the food the wisdom and skill needed to serve the guests well. "Whatever your hand finds to do, do it with your might; for there is no work, nor device, nor knowledge, nor wisdom, in Sheol, where you are going." (Ecclesiastes 9:10 WEB).
Help them to remember all that is needed and to serve with cheerful hearts. "Whatever you do, work heartily, as for the Lord, and not for men," (Colossians 3:23 WEB).
We pray for a peaceful and enjoyable gathering, that the conversations and fellowship may be pleasing to You. "Behold, how good and how pleasant it is for brothers to dwell together in unity!" (Psalm 133:1 WEB).
In Jesus' name, we pray. Amen.
May the Lord grant you all a wonderful and blessed time together.